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Database design software allows users to create customized databases with specific fields and tables. Relationships between tables can be established, reducing redundant data entry. Users can also create their own graphical interface and generate customized reports for data analysis.
Database design software is an application program that allows the end user to create a customized database based on their specific needs. A database is a collection of information, or records, classified so that they can be easily retrieved. An address book is a simple database in which the main data, consisting of name, address and telephone number, are usually organized, or ordered, by last name.
A computer database stores information in a tabular format, where each table refers to a specific item that needs to be stored and retrieved, such as customers, invoices, or payments. Fields, which are temporary placeholders for information, are usually arranged separately in table columns. Each individual row in such a table represents a unique and individual record, which contains all the essential identifying information stored in each of the various fields. For example, in a contact database that stores information about people, fields can contain essential information about each individual contact, such as name, phone number, and work and home addresses.
Many popular database programs, such as email and contact applications, come with predetermined fields into which the user can enter relevant information. In general, the designated fields provided with these pre-packaged consumer programs cannot be modified or altered. Database design software differs from these common programs in that the user can create specific fields that are appropriate for his needs and organize or incorporate them within a global database.
Database design software allows people to define the entities or categories that need to be tracked by creating the appropriate number of tables. Most of this software allows users to establish relationships between various tables or categories of information. Once a connection or common link has been established between tables, information from one table can be viewed in another related table. This feature often helps reduce redundant data entry.
Many database design software programs give you the flexibility to create your own graphical interface. Specific fields designated by the user can be placed on various screens, or layouts, in any way the user chooses, in order to meet his particular needs. This allows it to view stored data in a variety of useful and meaningful ways.
The inherent flexibility provided by database design software allows users to design and generate customized reports for information analysis. The software also allows the user to easily classify and group the archived data by any field so that the information can be summarized and any trends can be easily spotted. For example, secondary school test scores could be tracked based on student grades, class teacher, and student gender.
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