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Plan carefully for a successful live web conference by choosing a date and time that works for everyone, using professional services or software, preparing attendees, checking for bugs, and ensuring safety and security.
There are many ways to organize a live web conference for business or for family and friends. Make sure there are no schedule conflicts with guests by choosing a date and time that works for everyone involved. A web conference shouldn’t be a spontaneous decision, so plan it carefully. If you plan to use a professional web conferencing service, ask for recommendations. Alternatively, you may choose to use a web conferencing software package. If you plan to have a web video conference, make sure each of your guests has a computer with a working webcam.
If you use a web conferencing software program, get the best deal by researching online and comparing prices. Read the reviews or ask your guests to try the program and contribute. If you host live web conferences on a monthly basis, some services charge a monthly fee. A software program also needs to be easy to use, especially for those new to live web conferencing.
Before hosting your first live web conference, make sure all attendees are prepared. Talk to guests beforehand to determine that they each have a compatible web browser installed that will work with the conferencing software you’ll be using. Find out what other computer requirements are involved and let your guests know.
Before the live web conference takes place, make sure there are no bugs or glitches in the software. Do this by watching a video demo before committing to purchase the program. If your live web conference is for business, you need to put together your documents, data and other pertinent information before starting to avoid the awkward situation of having to excuse yourself from the conference to look for your job.
Make sure you hold your web conference in a quiet place. Choose a room free from distractions. This means that there are no noisy pets or children in the area while the conference is in progress.
It is important to ensure safety and security for all conference participants. This means having a good anti-virus and anti-spyware program installed on your computer. If you have a firewall installed, you may need to change the settings to unblock the conferencing software. Some web conferencing software programs may come with anti-virus and anti-spyware protection pre-installed. To make sure there are no conflicts with existing programs you have on your computer, you may need to disable your antivirus program.
