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Workplace policies are formal policies established by management to establish clear boundaries and protect both employees and employers. They cover a variety of topics and are often compiled into an employee handbook. Violations have consequences, and employees should read the handbook carefully and follow the steps for addressing grievances.
A workplace policy is a formal policy established by the management or owners of a business. By convention, workplace policies are clearly written in employee handbooks or communications, and employees may be required to sign receipts indicating that they have received and understand the policy. Establishing workplace policies is important for any size company, as it establishes clear boundaries, protecting both employees and employers.
A variety of topics may be covered by a workplace policy, and such policies are often compiled into a handbook for the convenience of employees. Things like rate of pay, required dress or uniform, and workplace behavior are often addressed in workplace policies, along with discrimination, sexual harassment, drug use, and workplace abuse. A well-written policy will clearly state the company’s position on a particular issue and outline the consequences of a policy violation.
An employee handbook can also provide procedural information for employees to perform tasks correctly. For example, a business might have a workplace policy on handling sensitive data and customers, ensuring that all customers are treated equally. A workplace may also have policies on the use of equipment such as photocopiers, requesting or ordering supplies, and handling other administrative errors. Especially in a large enterprise, a lack of organized processes can turn basic tasks into nightmares, especially for administrative assistants and support staff.
The consequences for violating a workplace policy vary by policy. For example, a dress code violation could result in an employee being sent home for change, while a sexual harassment allegation would be accompanied by legal repercussions such as potential termination of employment. By clearly explaining these consequences, an employer can fairly and fairly enforce the violations and protect the company from allegations of wrongful termination.
Employees must read policy manuals carefully. As a general rule, most workplace policies are pretty ordinary and follow common sense and courtesy guidelines that all adults should already be aware of. Sometimes, however, there might be sneaky and very important information about things like pay rates, dress code details, and other matters; make sure you are familiar with the employee handbook and be sure to keep a copy of it, along with copies of any additions or changes to the workplace policy. By convention, that handbook will also include a section on litigation and arbitration and list the steps employees must take to address grievances. Make sure you follow these steps to ensure your complaints are handled fairly.
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