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Secretaries assist professionals with tasks such as answering phones, correspondence, filing documents, and data entry. Tips for hiring include providing a detailed job description, researching candidates, and using multiple sources for job postings. Specialized fields may require specific certifications.
A secretary is an assistant who helps professionals with tasks such as answering phones, carrying out correspondence, filing documents, and performing data entry tasks. In most cases, secretaries are excellent communicators capable of composing clear and concise memos and communicating with office visitors. Many professionals in a diverse number of industries depend on their secretaries to keep their offices tidy, schedule appointments, gather information and in many cases to ensure that all important documents are sent to colleagues, clients and regulatory agencies with full information and accurate . One of the most important tips for hiring a secretary is to make sure that a job opening advertisement provides a complete and detailed listing of the job’s qualifications and requirements. Some other important tips for hiring a secretary are using a number of different sources for researching job candidates, writing interview questions ahead of time, and realizing that it is better to make an intelligent decision than making a quick decision.
Some professionals are lucky enough to find secretaries who have been recommended to them by colleagues. In these cases, it may not even be necessary to fill out a job posting. Most of the time, however, hiring a secretary requires completing a job opening announcement. This is a document that indicates to potential job applicants that a professional is looking for an assistant and should also list the qualifications that applicants should have acquired before submitting resumes.
A professional hiring a secretary for a regular business office could only list that an ideal assistant has years of experience communicating with professionals, running data, and using scheduling and billing software. In more specialized fields, however, such as legal and medical fields, hiring a secretary may require professionals to be familiar with various types of certification. Most doctors, for example, hire secretaries who have training and certification in medical record keeping or medical billing and coding in areas where insurance is a factor.
It is also important to submit job opening notices to different sources. When hiring a secretary, it’s a good idea to post ads to local papers, websites, and other resources used by people who may be looking for work in a relevant industry. For example, an attorney might submit job postings to local paralegal training centers, while a physician might submit notices to local health administration programs.
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