What’s HR Planning?

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HR planning (HR) refers to the classic HR administrative functions and the assessment and identification of HR requirements for the achievement of organizational goals. It also requires an assessment of the availability of the skilled resources that will be needed. To secure their competitive edge in the marketplace and anticipate staffing needs, organizations need to implement innovative strategies designed to improve employee retention rates and recruit new talent to their companies. HR planning is a way to help a company develop strategies and anticipate the needs of the business in order to maintain its competitive edge.

Develop strategies

Effective HR planning strategies are those that include having sufficient staff, with the right mix of talent, who are in the right positions and do their jobs when needed. It goes beyond the traditional role of HR as primarily an administrative oversight function. In today’s business environment, HR planning is seen as a valuable component for adding value to an organization. Both employees and the company will often realize many benefits of long-range planning.

Anticipate needs

In uncertain business environments, the significance of strategic HR planning can become apparent very quickly. A company that reacts to circumstances by cutting staff as a measure to reduce overhead in the short term can create unintended repercussions. What initially seemed like a smart and necessary move to economize in times of lean can end up costing society much more in the long run. The resources that will be required to subsequently hire, hire and train new employees could outweigh any savings in the short term.

Forward-looking HR planning typically anticipates future staffing needs. It can help organizations avoid cost errors. Strategies are formulated not only to anticipate their needs over time, but also to consider optimal long-term solutions under challenging economic conditions. This approach minimizes the chances of short-sighted and reactive choices implemented by decision makers. Organizations with a plan in place and a deep understanding of their long-term goals may instead decide to weather the economic storm and keep well-trained, talented and dedicated staff in place for the inevitable upward trend in business.

Advantages and disadvantages

Linking HR policies, systems and processes with a company’s overall strategic planning and practices can have immediate benefits. In addition to providing the company with a roadmap for forecasting demand for people, effective HR planning documents the talents and skills of the people who are there. Also consider what current skill sets and abilities are needed to meet future needs and any new skills and talent the company may need to recruit and hire in the future.

Effective and useful HR planning takes time, dedication and organization. A downside could be that if HR planning hasn’t occurred on a regular basis within a company, it might feel overwhelming to get started. Once regular planning is done, items need to be updated and recorded to keep the information up-to-date and organized.

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