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Adding a disclaimer to an email is simple, but the wording and differentiation from the email body require planning. Users can add a standard signature or manually add a disclaimer. Different font sizes, styles, and colors can differentiate the disclaimer text. Companies provide the text of the disclaimer, while individuals should consider their protection needs and consult an attorney if necessary. Standard email disclaimers are available online, but legal advice may be required for more complex needs.
The process of adding a disclaimer to an email is pretty straightforward, but the issue of getting the correct wording within that disclaimer takes some consideration and planning, and it’s also important to make sure that the disclaimer text is differentiated from the body of the email. Most email systems allow users to add a standard signature to all their emails. Some people use this as a way to avoid retyping their contact information every time they send an e-missive. It is in this section that a disclaimer can be added which will be sent to the bottom of all their emails. Alternatively, you can manually add a disclaimer to emails as needed, either by creating the disclaimer text within the body of the email or by pasting it from another source.
There are several ways to ensure that people who receive disclaimer emails can easily distinguish between the body of the email and the text of the disclaimer. Some people use punctuation as a series of dashes or periods to create a visual break between the email and the disclaimer. Another way to make disclaimer text different from email text is to use different font sizes, styles, and colors. If the text of an email is black in a 12-point Times New Roman font, the disclaimer text might be blue in a ten-point Courier New font.
Companies that require workers to add a disclaimer to all emails usually provide the text of the disclaimer. Those looking to add a disclaimer that isn’t intended for them should first consider the protections they hope to gain from the disclaimer. Then they can work to create concise text, while still giving them the protections they need.
In some cases, you may need to consult an attorney to add a disclaimer that meets your specific needs. There are a number of standard email disclaimers that can be borrowed for basic privacy protection. These are easily available online. If something more complex is required, it may be necessary to seek legal advice. A legal professional will be able to help create the right language to help secure the necessary protections.
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