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A registry specialist’s job duties vary depending on the industry, but generally involve obtaining and managing client information in a computer system. In healthcare, they may also assign patients to rooms, manage staff shifts, and handle admission and discharge documents while adhering to privacy laws. A high school education and post-secondary training are preferred, and on-the-job training is required.
The specific job duties of a registry specialist can vary depending on the industry in which that professional works. Generally, the registration specialist works with clients or clients to obtain relevant information and enter that information into a computer system that manages the client’s data. Many of these experts work in the healthcare industry; they will work the front desk or registration desk of a clinic, hospital or other medical facility and provide patients with the appropriate paperwork to complete. Then the specialist will manage this information in files, both on computers and in hard copy.
In the healthcare industry, the registration specialist may have other roles, including assigning patients to certain rooms or beds, managing staff shifts, or coordinating equipment throughout the building. Other registration specialist duties may involve admission documents as well as discharge documents for when the patient is ready to leave a facility. The specialist must have a solid understanding of local laws and regulations regarding the paperwork he or she is assigned to manage; privacy concerns are prevalent, especially in the healthcare field, and if paperwork is mishandled, laws can be violated.
Job duties may vary for the registry specialist in other industries. A vehicle registration specialist, for example, will exclusively deal with the management of vehicle ownership registrations and records, driver’s licenses, permits and other special documents or authentications. Familiarity with computer operations is required, and on-the-job training will be required so that the specialist can learn any specific software used in a specific setting. While in many cases a defined level of education is not required to become a registration specialist, nearly all employers prefer applicants who have completed a high school education and some post-secondary training.
Certificate programs or degree programs are often available so candidates can get the necessary training. Once a candidate is hired, they are likely to undergo training for several months or even years, depending on the complexity of the job. Some special post-secondary training may be required, especially if the specialist works in the healthcare industry, but again, requirements vary by position and local laws or regulations. Training in medical terminology, for example, may be required by a healthcare employer so that the specialist has a solid understanding of the process of denoting various medical processes and functions.
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