An administrative assistant works with senior administrators or a team in various industries. Their responsibilities include typing, reviewing work, responding to requests, scheduling, acting as a stand-in, conducting research, and performing menial tasks.
An administrative assistant may work directly with a senior administrator or as an assistant to a team of administrators. This position exists in many fields and industries, from the military to architectural design. Administrative assistant responsibilities generally include administrative tasks, but may involve more specialized tasks within certain industries.
Spending a lot of time at the computer is often part of an administrative assistant’s job. She is likely to do a lot of typing. Documents she might type could include reports or correspondence from a senior administrator to third parties. Sometimes she might type from the drafts or notes provided to her. Other times, she may be required to write the materials.
Administrative assistant responsibilities may also include reviewing work produced by others. Some senior administrators require their administrative assistants to read documents and reports written by other staff members. It may be necessary for the administrative assistant to highlight errors or areas where the language is too technical for the general public.
Responding to requests, queries, and complaints can also be on the administrative assistant’s list of responsibilities. Senior managers are often too busy to communicate with everyone who needs attention. Their assistants often relieve them of these burdens by answering emails, screening calls and reading their mail.
Scheduling is another task commonly assigned to an administrative assistant. Many senior administrators rely on their assistants to keep them organized. Often, the assistant is the one who schedules meetings, appointments, and interviews. Although the senior administrator is your superior, the assistant may have to strongly suggest that certain activities be carried out at a certain time or postponed to a later date.
Since a senior administrator cannot be everywhere they need to be, the administrative assistant’s responsibilities may include acting as a stand-in. It is common for administrative assistants to be required to attend meetings and inform the senior administrator afterwards. The assistant might also need to know certain customers or business partners. She may be empowered to make some decisions on behalf of her superior, or she may simply be asked to relay the highlights of the discussion.
An administrative assistant may also find that she has to do a lot of research. It could be a regular part of your duties or an occasional request. Senior administrators are usually responsible for various reports, projects and proposals that must be completed within certain deadlines. It may be impossible for them to gather all the necessary information and compose the necessary materials.
Other administrative assistant responsibilities may seem like menial chores. When there are board meetings, an administrative assistant may need to organize lunch. She can be asked to make or bring coffee when needed. Tasks such as going to the post office, signing deliveries and filing can also be assigned to her.
Asset Smart.
Protect your devices with Threat Protection by NordVPN
