A business voicemail greeting should be professional and concise, but can include a short statement about the company’s services. It should provide basic information, such as the name of the activity reached, and remind callers to leave their name and contact information. The greeting can be customized to fit the needs of the business.
The voicemail greeting you use should be fairly short and to the point, although you can use it as a way to demonstrate what your business has to offer. The overall tone in the message should be professional and indicate to callers that although their call was missed at the time, they are important and you expect to contact them as soon as possible. Within this, however, you shouldn’t indicate that you’re speaking to someone more important than the caller. Your business voicemail greeting should also be customized in any way you see fit for your business and needs.
A business voice mail greeting is a message recorded on a company’s voice mail or answering machine. Since this message will be heard by at least some of your customers, you should be sure to keep it professional. For the most part, you shouldn’t create a silly or funny message, but instead deliver important and useful information professionally and fairly quickly. You can, however, use the message as a quick opportunity to include a short statement about a particular service you offer such as “Thank you for calling The House of Pies, home of the world famous zucchini and artichoke pie.”
The information provided in your business voice mail greeting can vary depending on your specific needs, although some basic information is common. You should indicate the activity that has been reached, including a specific name if you have a personal activity number or extension. If the message is for general use, you can indicate that you are unavailable, although a message for use after hours can provide the caller with regular business hours. However, you should not use any language that could be adopted to indicate that you are busy with an activity that is more important than your caller.
Any business secretary announcement you use should be customized and personal to your needs. If you have an emergency service, which a caller can activate by pressing a button for faster response, you should indicate this in your message. It can also be helpful to remind callers of the information they should provide in their message, such as their name, contact information, and the reason for the call. You should also thank the caller for his call at the end of the message and indicate that you plan to return the call as soon as possible.
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