Medical transcription software must comply with healthcare regulations and meet the needs of the transcriber. Features include word expansion, audio capture, and speech recognition. Trainee software is also available.
Choosing the best medical transcription software mostly depends on the needs of the transcriber. The programs come with a wide range of features and in varying levels of complexity. The software should also comply with all laws and regulations related to health care information. We also recommend that you determine your customers’ compatibility requirements before purchasing a program.
One of the most important features of medical transcription software is compliance with local regulations for reporting health care related information. For example, in the United States of America, patients are protected by the Health Insurance Portability and Accountability Act (HIPAA). This act of congress ensures a certain standard of privacy for patients through standardized methods for protecting health information. There are also national health information reporting standards that must be followed. A transcriber may need to purchase compliant software like these to stay in business.
There is a wide variety of features available in medical transcription software. Overall they are geared towards helping the transcriber complete projects as quickly as possible while maintaining accuracy, as many workers in this field are paid by the hour. Programs vary in how they capture, process, and organize audio files.
Software with word expansion feature can help speed up the typing process. It recognizes the words in the first few keys and fills in the rest of the letters. The transcriber starts entering common terms to use in the document, and then every time the transcriber starts typing, the program inserts the word. Word expanders work with abbreviations and full terms.
Medical transcription software can also be programmed to capture sound in a variety of ways. Most programs accept different types of digital files such as those downloaded from FTP (Data Transfer Protocol), Data Stick or Compact Disc. Other programs can use voice capture technology to extract audio from external sources such as voice messages.
Another type of medical transcription software uses speech recognition technology to transfer sound to text. Many programs also insert punctuation. While this type of software can handle most of the transcription project, it is still important for the transcriber to check the full text for accuracy. Chances are you need to add some punctuation as well.
There is also software available for trainee medical transcriptionists. A typical program will guide you through learning the transcription process efficiently and developing a strong medical vocabulary. Most products also offer guided practice opportunities in a variety of medical record formats.
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