Proper inventory management and automated computer inventory applications are the best way to track mobile assets. Use RFID tags to track equipment and ensure proper inventory procedures are followed for newly purchased equipment. An annual equipment inspection is necessary to verify that resources are assigned correctly.
The best way to track mobile assets is to use proper inventory management controls and automated computer inventory applications. This process requires asset tracking and documentation, which includes marking each piece of equipment with identification tags. These tags use a unique number for each resource. The number must be entered into a mobile asset tracking application, where it can be logged and tracked for future audits.
One of the most important mobile asset tracking tips is proper asset inventory tagging and marking. This helps ensure that newly purchased inventory is allocated to company employees. When a new device is purchased, it must be immediately tagged with an identification number. When the device is assigned to an individual, the date and name of the assigned individual must be tracked with the identification number in an asset tracking system.
A mobile asset tracking system should use special radio frequency identification (RFID) tags to track equipment. This is an electronic barcode tag that allows computers to read the identification number with electronic scanners. RFID technology is used in most retail stores to read and load goods at checkout registers.
It is also important to ensure that proper inventory procedures are followed for newly purchased equipment. Whenever a new asset is purchased it must be tracked and stored in a secure area maintained by an equipment custodian. These products should be immediately labeled with an identification number and stored in a secure equipment room.
It is important to have a consistent location for identification tags on all mobile assets. Typically the best place to place an identification tag on mobile devices is in the battery compartment. This ensures that the tag is in an inconspicuous area and is difficult to remove. Using a consistent location makes it easier for future reviewers to find and record the identification number for each asset.
Effective tracking of mobile assets requires an annual equipment inspection. This is an opportunity to verify that resources are assigned to the correct person in the tracking system and ensure all equipment is operational. Most businesses schedule inventory audits during tax preparation season to ensure the process happens once a year.
When mobile assets become faulty or broken, they are typically replaced with new equipment. During this exchange process, the business should be marked as deleted in the mobile asset tracking system. This ensures that the inventory system is maintained and accurate for annual audits.
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