Open source mail servers should have features like address books, calendars, and instant messaging for better organization and communication. Spam blockers and encryption are also important for security.
When it comes to choosing an open source mail server, each service will be able to handle the basic functions of sending and receiving emails; the important things that users and administrators look for are the extra features. Most open source mail server programs are built with features for businesses or busy people who need organization. This means that users should look for mail servers with address books, calendars and scheduling tools. Another important feature is being able to send instant messages to other users, because this can be faster than an email conversation. Security is needed so encryption should be required and the ability to block spam will help keep your inbox empty for important emails.
In addition to sending and receiving emails, email servers have tools that allow users to organize their communications and daily life. To help with this, an open source mail server should come with an address book so users can add and organize contacts, and a calendar for scheduling daily events. More specific scheduling tools that allow users to plan their days up to the hour will also be helpful in staying organized.
Sending an email with an open source mail server is a quick way to communicate with someone, but it’s not as fast as instant messaging. This allows two users who are both online to communicate as if in a conversation, which facilitates communication better than an email. Email servers with instant messaging capabilities will help in even faster communication.
If an email address is compromised or if a spammer sends emails to random email addresses, the administrator may get a flood of spam emails or emails with viruses. This means that the inbox will be full of useless emails taking up memory unnecessarily, and there is a chance that the administrator will accidentally open a malicious email. To prevent this from happening, the open source mail server should be equipped with spam blockers, so that the administrator can block specific emails and senders.
Spam protection is useful, but protecting your email address from hackers or snooping is also a priority. To keep the server secure, many email servers encrypt messages and all interactions with the server, making it difficult for outside forces to enter the server. Email server should have at least basic encryption protocols otherwise it will be easy for hackers to sneak into email address or spy on email based conversations.
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