Secretarial training varies based on the type of work and skills required. General secretaries need communication and organizational skills, while specialized secretaries need knowledge in fields like law or medicine. Training includes typing, document preparation, and computer skills, with specialized courses for legal or medical secretaries.
You can choose the best secretarial training according to the types of secretarial work you want to do and your specific skill requirements. General secretary careers require candidates to have good communication and organizational skills. Proficiency in office software for computers is also the focus of training for secretaries in many cases. Secretarial schools often offer degree or certificate programs that cover this subject. Some types of secretaries need to have additional areas of specialized knowledge to work in certain professions, such as medicine or law.
Good quality secretarial training will give you the practical office skills and professional communication skills necessary for success in a secretarial career. Many secretarial course sequences include at least a few typing classes, as most secretarial jobs require the ability to type accurately, at least 60 words per minute. Such secretarial training usually includes formal instruction and self-paced sessions where you can practice typing on a computer keyboard. After passing typing courses, good secretarial instruction will also include classes in preparing the same types of business documents you are likely to encounter in a secretarial work environment.
Your secretarial training should also consist of classes in creating memos, forms, letters and other types of written communication found in the business world. These courses usually cover the correct writing techniques needed to communicate at a professional level. Other related secretarial courses can also teach effective spoken communication over the phone and in person. Ideally, this area of secretarial training should include practice time to get comfortable using these new skills.
Computer skills taught at a secretarial school usually consist of word processing, basic database usage, and spreadsheet creation. The best secretary training program will teach you the effective use of popular office software used in many workplaces. Ideally, these software packages should be the latest released versions to ensure their abilities are up to date. Some secretarial schools also offer elective courses in the use of tablet computers and audio transcription software.
Secretaries hoping to find work in the legal profession need to take additional courses in topics such as legal terminology and the proper procedures for completing various legal documents. Aspiring medical secretaries often need to learn medical vocabulary as well as job duties such as billing and processing insurance claims. Good secretarial training in these areas will provide a thorough grounding in these specific skills.
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