To increase productivity, take short breaks, tackle difficult tasks early, reassess to-do lists, and establish a defined time period for no distractions. More hours at the office does not equal more productivity.
A common misconception in the business world is that more hours at the office translates to more productivity. The opposite is generally true, however, as most people become less productive and less engaged the more time they spend at the office. A good way to increase productivity is to take short breaks during the day to refocus and relax; a calm and relaxed mind is more likely to be productive, whereas stress and too much information can impede efficient thought processes. Taking a break from work for days or weeks at a time can also help improve relaxation and brain function.
Procrastination is a threat to productivity, and most workers are to blame. To avoid putting off dreaded tasks, it can help to tackle them earlier in the day. Getting the difficult task out of the way first will reduce the worker’s stress for the rest of the day, improving productivity and, in some cases, job satisfaction. Sometimes workers try to do these tasks themselves, which can be a mistake; developing partnerships can make tasks seem less stressful, and another set of eyes and ears can give a difficult task a new perspective.
Perhaps one of the biggest obstacles to productivity is the to-do list; While organization is important, most people tend to fill their to-do lists with irrelevant activities. reassessing the list and simply eliminating tasks that really don’t need to be done can lower your stress level and increase productivity throughout the day. Some tasks on this list may seem menial, but they need to be done at some point. It might be a good idea to delegate these tasks to someone else if possible. Leaving control once in a while takes the burden off the worker and allows him to focus on more important tasks.
In the Internet age, distractions are everywhere. Establishing a defined time period each day during which Internet access is prohibited and phones are turned off can help a worker focus on important tasks that require focus. The worker can make a list of common distractions that keep him from increasing productivity and establish a time during which these things are untouchable. It may only take 20 minutes or two hours, but during that time, the worker must focus on important tasks that require concentration. It helps if the worker takes note of peak productivity times throughout the day so that he or she can align the schedule without distractions with that peak.
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