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The best transcription kit depends on personal preferences and the transcription method used. Modern kits use computer software and multimedia files with a USB foot pedal and noise-canceling headphones. Other factors to consider include file format compatibility, cost, quality, and durability.
Choosing the best transcription kit varies based on individual preferences and the transcription method used. A traditional transcription kit once included a cassette-based playback device, headphones, and a pedal. Modern transcription, however, focuses on the use of computer software and multimedia files in conjunction with a USB foot pedal and headphones. As such, the best transcription kit includes peripheral equipment that is comfortable with the user and software that is compatible with a variety of media file types.
Of primary concern to transcription professionals in the market for a transcription kit are the physical components included in the kit. First, the hardware required is the pedal and headphones. Headphones should be equipped with noise canceling capabilities, allowing the user to block out background noise to better focus on the audio being transcribed. Pedals should include a USB cable long enough to reach comfortably when plugged into a laptop or desktop computer. The buttons on the pedal, as well as the overall size of the pedal, should allow the user consistent and comfortable playback control without requiring unnatural foot placement.
Dictation devices and the software used for recording offer numerous options to individuals who dictate audio information. On the recording side, users can record documents and other material for transcription using portable recorders, a computer, and a microphone, or users can even record over the phone. Some recording methods produce media files in common formats such as mp3 or .wav. Other recording options produce proprietary file formats or formats that require conversion if not used with a proprietary transcription kit. Selecting the best general purpose transcription kit requires an understanding of the different file format types available and the options for converting proprietary formats.
Increasingly, transcription professionals are being enlisted to transcribe more than just audio files. Many employers and private clients require transcripts of video files in addition to audio files. As a result, those transcribers who want video file playback capabilities need a transcription kit with software that can process common video file formats, such as mp4 or .mov. Software with regular updates regarding new file format features, both video and audio, should be included with a quality transcription kit, to give transcribers the best value.
Additional factors to consider when purchasing the best transcription kit are cost, the materials from which the components are constructed, overall quality, durability, and associated warranties. The operating systems and system requirements for a particular transcription kit must match the computer on which the software will be installed. The user interface for the playback software should also be intuitive and easy to navigate.
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