The best transcription kit varies based on individual preference and method used, but should include comfortable headphones with noise canceling features and a USB pedal. It should also have software compatible with various media file types, including video. Other factors to consider include cost, quality, durability, and system requirements.
Choosing the best transcription kit will vary based on individual preference and the transcription method employed. A traditional transcription kit already included a cassette-based playback device, headphones, and a pedal. Modern transcription, however, focuses on using software and media files in conjunction with a USB pedal and headphones. Thus, the best transcription kit includes peripheral equipment that is comfortable for the user and computer software that is compatible with a variety of media file types.
The main concern of transcription professionals in the market for a transcription kit is the physical components included in the kit. Mainly, the necessary hardware consists of the pedal and the headphones. Headphones should have noise canceling features, allowing the user to block out background noise to better focus on the audio to be transcribed. Pedals should include a USB cable long enough to comfortably reach when connected to a laptop or desktop computer. The pedal’s buttons, as well as the overall size of the pedal, should allow the user consistent and comfortable playback control without the need for artificial foot placement.
Dictation devices and the software used for recording offer many options for individuals dictating audio information. From a recording standpoint, users can record documents and other materials for transcription using handheld recorders, a computer and microphone, or users can even record over the phone. Some recording methods produce media files in common formats such as mp3 or .wav. Other recording options produce proprietary file formats or formats that require conversion if not used with a proprietary transcription kit. Selecting the best general purpose transcription kit requires understanding the different types of file formats available and the options for converting proprietary formats.
Increasingly, transcription professionals are recruited to transcribe more than just audio files. Many employers and private clients request transcripts of video files in addition to audio files. As such, transcriptionists who want video file playback capabilities need a transcription kit with software capable of processing common video file formats such as mp4 or .mov. Software with regular updates on new file format features, video and audio, should be included in a quality transcription kit, to give transcriptionists the best value.
Additional factors to consider when shopping for the best transcription kit include cost, the materials the components are constructed from, overall quality, durability, and any associated warranties. The operating systems and system requirements for a specific transcription kit must match the computer on which the software will be installed. The playback software’s user interface should also be intuitive and easy to navigate.
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