Choosing the best workflow model depends on the type of tasks required. Sequential, state, flexible, enterprise, automated, and creative systems are available, each designed for different tasks. Workflow analysis can be done by a workflow manager to customize the appropriate template. Business process reengineering can modify the workflow template for improved efficiencies.
Choosing the best workflow model requires an understanding of the type of tasks required in the workflow. Workflow models include sequential, state, flexible, enterprise, automated, and creative systems. Each model is designed to perform a different set of workflow tasks using decision making ways to perform those tasks. Your choice will be determined by the decision tree used in the workflow model and the degree of collaborative action required to complete the workflow tasks. A decision tree models the decisions made in the workflow process, with the resulting graphics frequently appearing as branches of a tree.
Sequential workflow templates are used when choices are limited to work tasks that must be performed in a specified sequence. For example, an assembly line worker completes a task. That worker must pass the completed activity to the next worker, who adds an additional workflow activity to the assembly process, and so on. Once the worker in a sequential workflow system completes a task and moves it forward, the worker’s responsibility goes back to replicating their task. This model can also be referred to as an automated workflow, particularly if there are specific processes and outcomes that need to be performed on a fairly flexible basis.
State workflow templates are used when events are the primary drivers of the process. Workers are given one or both options for completing the next task, which could be one of several alternatives. This allows for some worker-driven choices to be used in the workflow process. A flexible workflow model is even more open. In this workflow model, unique circumstances can be taken into account in the workflow, allowing you to perform an operation in order to complete a unique operation.
An enterprise workflow template hosts collaborative activities. A variation of the business workflow is a creative workflow model. Creative workflows support flexibility in the execution of work tasks and can be used by workgroups, connected via network platforms to share information among group members. A large company may have different workflow models used in various operations within the company.
Workflow analysis can be the responsibility of a workflow manager. This responsibility is sometimes referred to as an implementation specialist or business process engineer. Activities are analyzed with regards to the character and nature of the requested performances. The appropriate workflow template is then customized to meet the specific needs of the business or organization.
Business process reengineering is the effort to improve the workflow process. Therefore, workflow templates can be modified to accommodate improved efficiencies in workflow. Your original choice of a workflow template can change over time.
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