Time clock systems track employee hours for payroll and attendance purposes. Manual, digital, and software clocks are the three main types. Digital clocks are more accurate and can store information digitally, while software clocks can track vacation and sick time. Some businesses use phone systems for clocking in and out.
Time clock systems allow employers to track the number of hours employees work for payroll purposes. These types of systems also allow the employer to track whether employees show up for work and leave work on time. The three main types of clock systems include manual clock, digital clock and software clock.
A manual time click system consists of just a pen and a time card. When the employee arrives at work, he marks the arrival time on the time card for the date he works. When the employee leaves work, he re-records the time he is leaving on the timesheet for the day. At the end of the payroll period, which is typically once a week or once every two weeks, the employee submits the time card approval from the manual clock systems. The time card then goes to the payroll company or human resources department for the check to be cut and delivered to the employee.
A digital clock system is another type of clock systems that businesses may choose to use. The digital clock system tends to be more accurate than the manual clock system. A digital clock system requires each employee to enter their employee number or a number assigned to them when they arrive at work and again when they punch breaks or leave for the day. All information is stored digitally in the watch, which can be downloaded by the department or company responsible for reducing payroll checks.
Another form of digital clock systems is an older system that still uses time cards. Clerk swipes clock card in digital clock and timestamp on card. The employee does this every time he checks in and unemployment.
Another type of clock systems is software that is typically loaded into or accessed from each employee’s computer. The employee opens the software program to log in when they arrive for work, to log out for lunch or breaks, and when they leave for the day. Software time clock systems are also more sophisticated so that the system can track vacation time, sick time, and personal days for payroll purposes.
Similar software exists on some business phone systems rather than your computer. The employee enters their employee number or a code they are assigned to clock in and out of work through the company telephone system.
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