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Different time management methods, such as timeboxing, Pareto analysis, and POSEC, can increase productivity by building habits that encourage better use of time. Timeboxing involves breaking tasks into manageable chunks and strictly following a schedule, while Pareto analysis prioritizes tasks by importance. POSEC prioritizes personal goals and simplifies unpleasant tasks to increase productivity.
There are several different time management methods that can be used to increase productivity. Some of the most popular methods are timeboxing, Pareto analysis and POSEC. Each of these methods focuses on building habits that encourage better use of time.
Timeboxing is one of the most common methods of time management. It involves breaking large tasks into smaller, more manageable chunks, strictly following a specific schedule. The individual must first decide on a set of tasks and determine the approximate time needed to complete each one. Then a timer is set for the appropriate amount of time at the start of each task. At the end of the stipulated time, the individual must stop, whether or not the task has been completed, and rest or engage in some other enjoyable activity.
With the timebox schedule method, each of the tasks to be performed is tackled one at a time in designated periods. If there are tasks remaining after a cycle of all tasks, the same process will start again. This tends to be one of the most rewarding methods of time management, because periods of rest or some other reward are built into the structure, thus increasing motivation.
Pareto analysis is also commonly referred to as the 80:20 rule. It was invented by an economist who suggested that 20% of the causes create 80% of the problems. The first steps of the method include listing problems, finding the root causes of those problems, and grouping them by cause. Then the groups are ranked by level of importance. The method is based on the belief that the group of issues with the highest level of importance will also typically be one of the lowest, or approximately 20% of the workload.
POSEC means prioritizing by organizing, rationalizing, saving and contributing. This is one of the most personal time management methods. It operates under the belief that things that affect individual security, such as money and personal issues, should be dealt with before other tasks.
The first step in POSEC is to identify objectives and prioritize them from most to least important. The next step is for the individual to organize a schedule that ensures daily personal goals are achieved. Next, the individual must simplify the most unpleasant tasks, such as running errands, so that they take as little time as possible. The fourth step is to save for less pressing hobbies, like shopping for clothes or having lunch with friends. Finally, the individual will complete his schedule by contributing to society through other important, if not vital, obligations.
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