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An organizational structure report outlines a company’s hierarchy and can be a diagram, written assessment, or both. It is created by owners and executives and can be done at any time. The report should include all positions in the company and can be separated by divisions or departments.
An organizational structure report is a document that displays or describes your company’s authorization hierarchy. The report is generally used when a company needs to assess its administrative effectiveness. The organizational structure report begins with information from the board of directors or executives, a review of the organization’s operations, and filling in boxes to represent positions in the organization. Different types of structures are possible in an organization, such as highs or flats. The report can be a diagram, a written assessment, or both.
Owners and executives are usually responsible for creating an organizational structure report. This report is usually complete before a company’s main operations begin, but organizations can create the report at any time. A decision is needed to decide which report format will work best. In many cases, a chart better represents the organizational structure, with brief descriptions or explanations added to the diagram. Owners and executives can seek input from operational managers by filling in the chart for certain departments.
A review of an organization is required when starting the organizational structure report. If there is a discovery of multiple layers of management, a high structure report is required. Fewer layers of management and more employees in autonomous positions will result in a flat organizational structure report. The report originator will need to draw boxes to represent each position on the chart. The size and style of the boxes don’t necessarily matter; however, there should only be one box for each position.
The next step in the organization structure report is to fill in the boxes with positions in the organization. At the top, the boxes will contain the board of directors, owners and executives. From there, the chart should show all managers across top management and employees. There are a few options for separating divisions or departments in the organization. For example, the chart can have separate lines based on organizational divisions, products, or a hybrid of these two methods.
A box in the organizational report is required for all positions in each separate division on the chart. This should continue until all positions in the company are represented on the chart. In addition to the physical diagram of the organization, the company may include a written paragraph or other verbiage to describe the reporting nature of the structure. Again, chart design and flow is subject to company demands. In total, the diagram and verbiage will represent on paper all the physical positions that affect the company’s operations.
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