Fundraising supplies vary depending on the type of event, but common supplies focus on bookkeeping and cash handling. Competition events require prizes, scorecards, and promotional items. Packing supplies may be needed for merchandise sold, and event-specific supplies vary drastically.
The types of fundraising supplies you need to organize such an event can vary depending on the type of fundraiser you are hosting. A golf fundraiser, for example, will require different materials and supplies than a nightly casino fundraiser. However, some fundraising supplies will be needed no matter what type of event you are holding, and most of these common supplies will focus on bookkeeping and cash handling. A cashier or register, for example, is usually needed to track sales, make changes, and enter payment information into a register or computer system.
If your fundraiser takes the form of some sort of competition, such as a golf tournament, some fundraising supplies you will need include prizes or trophies that are usually donated by local businesses or individuals; scorecards or other documents to track your score; and other rewards for people who signed up for the tournament or event. T-shirts, for example, are common giveaways for attendees, but it’s important for the fundraiser organizer to keep track of how much is spent on promotional items to ensure a profit from the event. Permits may also be required for the event to take place, especially if it will take place in a public space.
Fundraising supplies may also be needed to pack items sold at the event. Sometimes the cookies or candy may be sold as a fundraiser, and if a customer is purchasing a large quantity of merchandise, the items may need to be packaged or boxed. It also helps with distribution if several volunteers set up fundraising stations in various locations. If items are to be shipped, boxes will be required, as well as records to document shipping costs and tracking numbers, if applicable.
Event-specific fundraising supplies can vary drastically. A night at the casino, for example, will require decks of cards, poker chips, gaming tables and other decorations to make the event functional and festive. A sports tournament will require safety equipment, an adequate space in which to hold the event, and other equipment specific to that sport or event. A Christmas tree sale may require tree stands and tree netting, or at the very least twine or rope. If delivery services are to be offered, a truck or other delivery vehicle will be required, as well as a qualified person to drive that vehicle safely and legally.
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