Document control specialists manage an organization’s internal documents, requiring a high school diploma and good organizational, computer, and office skills. They are employed in various fields, including healthcare, legal, and manufacturing, and are responsible for archiving, distributing, and retrieving paper and electronic documents. On-the-job training is required, and some employers may require a degree or professional certification. Good communication and leadership skills are necessary for management-level positions.
Document control specialists manage the collection, storage, and retrieval of an organization’s internal documents. Typically, a high school education is required for an entry-level job, but a certain amount of college training may be required for a management position. To become a document control expert, you must also possess good organizational, computer, and office skills. Employment for this profession can usually be found in the healthcare, legal, and manufacturing fields, as well as educational and government institutions. Typical duties of a document control specialist include archiving, distributing, and retrieving paper and electronic documents.
To be a document control specialist, you’ll need a high school diploma and extensive on-the-job training. Most specialists start this career at an entry-level position and take on additional responsibilities as their knowledge and skills increase. Certain employers may require you to complete a two-year or four-year degree to work in a management position. Others may be willing to accept professional certification in lieu of a university degree. Specialized training and certification is available from internationally recognized organizations such as the Professional Society for Knowledge Management (KMPro) and the Association for Information and Image Management (AIIM).
In addition to your formal education, you must also have good organizational and administrative skills to become an expert in document control. These professionals are required to organize and track the use of hundreds of documents daily. You must be able to create and manage both print and electronic filing systems to be successful in this occupation. Excellent computer skills and familiarity with a variety of software applications will also be required for this job. Management-level positions often require good communication and leadership skills, as well as the ability to train other workers.
Once you become a document control specialist, it is possible to find employment with many different organizations. These professionals are often employed in the healthcare, technology and manufacturing fields, as well as the construction and technology industry. Government and educational institutions also use document control systems, along with banks and other financial services companies. You may be able to find work with an independent document control service if traditional employment is unavailable. Certain employers in the biomedical or legal field may require specialized training prior to employment.
These specialists are usually involved in activities such as organizing and filing various paper and electronic documents. They ensure that the current version of a document is available and keep track of its location and usage. These professionals also use scanners to make electronic copies of paper documents and create filing systems for storage and retrieval. Management-level specialists may be required to develop and implement procedures and policies for document sharing and conduct employee training classes.
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