Writing a bid proposal involves calculating fees, researching competitors, and creating a professional presentation with a cover letter, sales copy, and supporting documents. The proposal should include all costs associated with the project and a fee or markup value to make a profit. The letter should thank the company, describe the proposed service, and state what the company needs to do to secure the offer. Supporting documents must be included and presented professionally.
Writing a bid proposal involves calculating fees, writing sales content, and putting together a professional presentation. To calculate fees, an individual must understand their costs, research the competition, and determine whether new equipment or supplies will be needed. After calculating the costs, a fee or markup value must be added to this value and compared to competitors. With this final value, the proposal can be created with a cover letter, details of the proposed service, sales copy and offer. Whether the proposal proposal is sent via email or regular mail, the presentation must be professional, with letterhead, no spelling or grammar errors, and good organization.
Calculating the price of a bid proposal is one of the first steps in writing one. The calculation should include all costs associated with the project, such as materials, labor, and upgrades. If it is necessary to purchase new equipment or machinery to complete this project, the full cost should be included unless it is also used in future projects – if it is to be used in future projects, it is acceptable to only include a fraction of the cost in the calculation. After adding up all the costs, a fee or markup value must be included to make a profit. If one is not sure what that rate should be, researching competitors’ rates can be helpful.
Tender proposal writing begins with a letter that includes thanking the company for the opportunity to submit a bid, describing the proposed service or product, and describing what the next step is to secure the bid. When describing the proposed service, the proposal proposal should include how the company differs from competitors, how the service meets your specific needs, and what to expect as the end result. The letter should also state what the company needs to do to secure the offer, such as signing an attached contract, paying a deposit, or scheduling an in-person meeting.
All supporting documents must be included in the proposal letter. Some clients require samples of past work, letters of recommendation or resume, for example. Documents must be submitted in the order listed by the customer and double-checked to ensure nothing is missing. If the letter is sent by regular mail, a large envelope should be used to create a better presentation than a stocked standard envelope. In addition, documents must be free of wrinkles, clean and neatly stapled. If the proposal is emailed, the email should immediately display the letter with supported documents attached in an easy-to-download file size.
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