A reduction letter is a request for a reduction in penalties or expenses charged by an agency or company, such as the IRS. It should include the recipient’s contact information, a clear statement of the fees being charged, and a legitimate reason for the reduction, along with supporting documentation. A partial payment or request for an installment agreement may increase the likelihood of acceptance.
To write a reduction letter, you typically start by having all the necessary documents you need to reference or include, and make copies of those documents to submit. You should then begin your letter by including the recipient’s contact information, such as the IRS office you are contacting, and your own name and contact information. The letter should contain a clear and concise statement of the fees you have been charged that you wish to reduce, and the reason why you feel you should not have to pay those fees. Your reduction letter must state that you did not act out of ill will or malice, and show that you have a reasonable desire to resolve the issue.
A reduction letter is a letter written to an agency or company, often the IRS, in an attempt to obtain a reduction in the penalties or other expenses the organization is charging you. You must include several documents with your letter, so make sure you have all the necessary documents with you as you write them, and make copies of those documents to send with your letter. Do not send original documents with your reduction letter, as they can get lost in the mail. You must include a copy or reference to the letter you received stating what you owe, including a case number, if applicable, and any documentation you have to support your reason for reduction.
Your letter of reduction should begin with the contact information of the company or office you are contacting, followed by your own contact information. If you know the name of a person at the company, such as the person who contacted you or an IRS agent, then you should address your reduction letter to that person, otherwise you can use “To Whom It May Concern.” You must then clearly indicate that you are requesting a reduction in the amount you have been charged and indicate the date of the letter sent to you and your case or account number, if available. The reason you are requesting the reduction must be clearly stated and must be a legitimate reason, such as a natural disaster, serious illness or death in the family.
You must include documentation to support the reason you are reporting in your reduction letter, such as photos of disaster damage, a doctor’s letter verifying your illness, or a death certificate for a family member. If possible, you should try to include some form of partial payment or a request for an installment agreement to repay the amount that caused the penalty you wish to reduce. This is a good faith gesture that is not strictly necessary, but it may make your reduction more likely to be accepted. You should be aware that a reduction letter may be a legal document and intentional deception in such a letter may be grounds for fraud or perjury charges.
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