An eviction letter should include the date the tenant must vacate, reason for eviction, and relevant laws. It should be typed, signed, and delivered to tenants. Legal agencies can provide advice.
Writing an eviction letter is largely a matter of informing tenants of the law in order to protect their rights. An eviction letter should include all relevant information and only that information. It is absolutely essential to include the date the tenant is to vacate the premises, the reason for vacating, and a citation of the relevant laws governing the length of the tenant’s right to stay. In some countries, the law does not protect tenants and an eviction letter is not required. Where tenants have rights, local legal agencies can usually provide advice on composing an eviction letter.
To begin, you need to put your name and the date on the letter. It is also important to address tenants by name. It is not necessary to include informal greetings in an eviction letter.
First, the letter should contain information about why the tenants are being evicted. If tenants are being evicted due to a breach of the lease, for example, it’s important to make sure you clearly document in the letter what the breach was. You must make a note of the exact place in the lease where this information can be found. If tenants are being evicted for not paying rent, it should be stated how long the rent has been unpaid.
Next, the eviction letter would require tenants to vacate the premises within a certain number of days. The relevant laws on the number of days needed can be found at a local courthouse or even a library. Referring to these laws will make the letter more official and help the tenant understand the seriousness of the situation. If other actions need to be taken as well, such as cleaning the house or removing plants, these should also be listed in this section.
It might be a good idea to include a warning in the letter about what will happen if the tenant doesn’t move out. If you are going to call the police, for example, this should be listed in the letter. It is not legally necessary to do so, but it may be advisable because doing so may prevent the tenant from resisting eviction.
The letter should end with a formal greeting and your name. The entire letter should be typed, but should also be hand signed. Using a professional font and business document for the letter will make it look official. In essence, an eviction notice should be treated like any other professional document and should represent the company that sends it.
After the letter is written, make a copy for your records and have the letter hand delivered to the tenants. It is not necessary for the landlord to deliver the letter himself, but it is important that tenants cannot claim that they never received the letter. If the tenants ignore the letter, the copy that was made will be important in the eviction proceedings. The possibility that the document could be used in legal proceedings makes the use of formal language in the letter and the absence of threats, unreasonable language or evidence of personal conflicts particularly important.
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