A school secretary works in the front office of an elementary, middle, or high school, greeting visitors, answering phones, and recording student absences. They assist school administrators, parents, and students and may work year-round for top-level administrators.
A school secretary is an administrative professional who works in an educational setting, usually an elementary, middle, or secondary school. This person works in the front office and is usually one of the first people a person will see upon entering the school; in fact, greeting people who arrive at school and directing them to the appropriate place is one of the main jobs of a school secretary. This person may also answer phones, process mail, and record student absences, among many other tasks. Some secretaries will only work during the school year, while others will work all year round.
The jobs of an elementary, middle, or high school secretary are generally not very different, although high schools often have multiple secretaries for different departments. Smaller schools may not need to do this. Providing assistance to school administrators as well as parents and students is the primary job of a school secretary. For this reason, this individual knows the school and other staff well and can answer directed questions in her own way. Students sent to the office for misbehavior or other reasons may need to consult with the secretary first; therefore, it is important that he is also aware of the school’s rules or code of conduct.
It is important for the school secretary to know how to operate various types of office equipment, particularly a computer. He will typically also need to use a fax machine, copier, and multi-line telephone, among other pieces of equipment. Most secretaries spend most of their day multitasking and need to be able to keep track of different things happening at the same time. For example, a school secretary might be responsible for recording student absences and preparing reports in the morning, while still performing all other administrative tasks.
For a school’s top-level administrators, such as a principal or district superintendent, for example, a school secretary may work just for that person. This type of secretary does not normally interact with students as often, but will be present to provide administrative assistance. This may involve things like scheduling, setting up meetings, writing letters or memos, or other tasks to help with the school’s day-to-day operations. These types of secretaries are the ones who usually have to work year-round.
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