An event planner coordinates and oversees all details of a special event, such as weddings or corporate events. They can save money through vendor connections and offer passive or full-service assistance. To find a planner, check with local chambers of commerce or ask for recommendations from venues, photographers, or restaurateurs. Interview potential planners and choose someone trustworthy to provide a credit card number for purchases.
An event planner, also known as an event consultant or coordinator, is a professional in charge of planning a special event, synchronizing and overseeing all the details. Most people choose an event planner for a large event that requires a lot of coordination, such as a wedding, milestone birthday, or corporate event. While hiring an event planner is an added expense, a good professional can help you plan the perfect party within your budget. Most event planners have connections with vendors and companies and can get you special deals, saving you thousands of dollars off the retail price.
Before choosing an event planner, there are several things to consider. The first step is to consider how much power you want to give away. An event planner can take a passive role, offering only outside guidance, which is the perfect choice if you want someone else to do the legwork but want to have the final say on important decisions. An event planner can also be a full-service assistant, handling everything from budgeting to on-site supervision.
To find an event planner, check with your local chamber of commerce or search online for a list of professionals available in your city of choice. Event planners sometimes work with specific venues, so ask around to see if local clubs or restaurant managers have anyone to recommend. Photographers and restaurateurs should also be able to recommend a good event planner, as they may have seen the expert in action.
Once you have a list of potential event planners, interview each one and ask about past events they have managed. Some planners may have portfolios with photos, while others may simply provide you with references from past clients. Don’t take a lack of portfolio as an indication of inferior quality – many event planners simply don’t need one.
Since an event planner will be responsible for purchasing supplies and paying deposits, it is often necessary to provide a credit card number to use. Make sure you select an event planner that you trust and feel comfortable with so this doesn’t turn into an issue of contention.
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