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To win a cleaning job, prepare a comprehensive janitorial bid that includes the client’s specific needs and extra touches. Be prepared for detailed bid requests and ensure accuracy and punctuality in submitting the offer.
When cleaning services are looking to win a potential client’s business, it is often necessary to prepare and submit a janitorial bid for the job. There are several elements to creating a comprehensive janitorial offering. Making sure you include all of these elements will greatly increase your chances of landing the assignment. Here are some examples of what is involved in properly preparing and submitting an offer for janitorial services.
One of the key elements in crafting an effective janitor offering is having a solid understanding of what the client needs in terms of professional cleaning services. While elements like emptying the trash, dusting, and vacuuming are likely to be part of any cleaning job, you also want to address any special customer needs. For example, does the customer need special cleaning agents used due to allergies or other issues? Taking the time to explore these little details will convey how seriously you take the job, as you’re not approaching the task with a cookie-cutter mindset.
Your cleaning bid is also likely to be more successful if you offer a few extra touches not found in a basic cleaning contract. Perhaps you could also include cleaning the vents once a quarter or steam cleaning the carpets a few times a year. Extras can be included in the standard monthly rate or offered as extras at a reduced rate. Even if the customer doesn’t want these services, knowing that you offer them will help set you apart from the pack.
In some cases, a potential client will have very specific questions about how the various aspects of the cleaning will take place. In fact, you may find yourself with a very detailed bid request that will take some time to create. This is not uncommon, especially with high profile clients such as office buildings or corporations that operate multiple facilities. With janitorial bids of this type, you’ll want to make sure that the time spent preparing this special bid is worth it.
If the job has the potential to be lucrative in terms of monthly income and duration, you may find that taking the time to prepare a special proposal is a great investment of your resources. However, if the client is small and generates very little revenue but has all the earmarks of high maintenance, it may be better for your janitorial business to look for other clients and let another service have the pleasure of serving that particular client.
With any janitorial offering, make sure the data is accurate, meets all of the client’s needs, and won’t hold you back from honoring your commitments to existing clientele. Always send the offer on time and in the way the customer requests it, whether by email, a formal proposal or hand-delivered. Punctuality and the ability to follow instructions often play as important a role in landing the company as offering a good price for services.
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