Companies implement time and attendance policies to track employee work hours, absences, and pay periods. Laws in some countries require hourly wage payment and time card usage. Managers approve absences and tardiness can lead to disciplinary action. Attendance records are considered during performance reviews and kept on file to avoid discrimination lawsuits.
To maximize productivity, many companies implement time and attendance management policies that employees must adhere to. Policies explain how much sick or vacation time each employee is entitled to and how employees should schedule time off. Time and attendance policies also explain how the company will keep track of each employee’s work hours and how pay periods are structured.
Laws in some countries, including the United States, require most companies to pay an hourly wage to people who do not work as managers or supervisors. A company’s time and attendance management procedures should specify how managers track and record hours worked by employees. In some countries, companies are required by law to use time cards, on which each employee must document their own working hours. Hourly employees present the completed time card to the department manager at the end of the work week, and the manager must review it accurately before approving it and passing the information to the payroll department.
Many companies allow employees to take vacations and sick leave during the year, as well as time off as a result of certain life events, such as pregnancy, funerals, or military service. The company’s time and attendance management policy should explain whether or not these absences are paid and how much notice employees must give before taking time off. In most cases, managers or supervisors must approve employee absences, and employees who take unauthorized time off can face disciplinary action, including termination.
Employees are responsible for arriving at work on time and ensuring they are prepared to start work on time for their shift. People who arrive late to work are typically considered late, and many companies have strict rules that limit the number of times an employee can be late before disciplinary action is taken. Definitions of being late vary, and some companies provide employees with some leeway by only recording employees as late if they arrive at work a few minutes after their scheduled time.
Department managers should consider each employee’s attendance record when conducting quarterly and annual reviews. High rates of absenteeism and tardiness can slow down production and reduce a company’s efficiency, so employees with low attendance records often receive negative performance reviews. To avoid lawsuits arising from allegations of discrimination in such situations, companies keep time management and attendance records on file for several years.
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