In the digital age, address books are often overlooked, but they provide a backup for important contacts. They come in different designs, including binders and Rolodexes, and should have enough space for all necessary information. Hard copy address books are easily accessible and don’t require power or batteries.
We live in the computer age. Since we store most of our important contact information on our cell phones, computers, Blackberries, Treos, and Palm Pilots, many of us don’t know how to use address books. This could be a mistake. Hard drives crash and cell phones are lost. What if there’s an emergency and you can’t access an important contact electronically? It’s best to put all of your information in an address book for backup.
Most rubrics share the same characteristics, numerous tabbed pages with a different letter of the alphabet embossed on each tab. A few blank pages can be found between each page of tabbed letters for writing names and addresses. Each page has designated spaces for names, addresses, phone numbers, fax numbers, cell phone numbers, email addresses, and web pages. Good address books will have plenty of room to write all the necessary information. Make sure you buy one that is not only aesthetically pleasing, but functional, with enough space to enter any information you deem necessary.
Address books are available in different designs. Some look like mini binders and some look like little notebooks or journals. Each is large enough for the average person to write down a couple hundred names and addresses, and some even have spaces for jotting down birthdays, anniversaries, and other pertinent information. If you have a large circle of friends, family, and colleagues, you’ll probably want to find rubrics that allow you to add extra pages if needed. Binder-type address books work best for this.
Busy executives may prefer the use of a Rolodex, a small circular filing system, in which you simply turn a wheel to spin the card of the address you’re looking for towards you. The advantage of the Rolodex is that cards can easily be added or taken away. For executives on the go, Filofaxes—binding systems that not only hold detailed address books but also agendas, notebooks and other essentials—may work better.
There are clear advantages to using hard copy address books. For example, batteries run out and power can be cut off in inclement weather. It’s best to have easily accessible information. Sometimes, it’s just quicker or easier to open a coffee table drawer and take out an address book than it is to browse through a list of contacts on a cell phone or an iPod. Who likes waiting for a slow computer to boot up to find an important address?
For information at your fingertips, there’s nothing like good old-fashioned address books. Why not keep one on hand just in case?
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