Document controller jobs involve reviewing and managing a company’s written material to ensure it adheres to standards and regulatory requirements. They may also work with software packages and external vendors, and can be involved in regulatory compliance and basic administrative functions.
Document controller jobs involve reviewing a company’s written material to ensure it adheres to a specific set of standards. In government-regulated industries such as healthcare or education, these professionals may be responsible for ensuring uniform procedures for document review, change management and storage as required by regulatory agencies. Document control can also be incorporated into other professional roles, including technical writers or quality assurance personnel. There are also several software packages created to help companies manage document lifecycles, and document controller jobs can involve working with these programs. These professionals can also work with external vendors, including printers, translators and proofreaders, to ensure that corporate standards are maintained at every stage of document production.
One corporate area where document controller jobs are often available is regulatory compliance. Their positions may include updating and revising procedural documentation to ensure it reflects the latest company practices, as well as providing notification of any changes to relevant regulatory bodies. Document controllers may also be responsible for identifying legal requirements for documenting changes and ensuring that any corporate changes are properly communicated and executed. Document controller jobs in regulatory affairs are generally not entry-level positions, as they require some level of familiarity with the company or the government agencies involved in the particular industry.
Other document controller jobs may be available to entry-level candidates and often involve more basic administrative functions such as updating document databases and filing system, as well as assigning identification numbers to literature. They may also be responsible for facilitating review and auditing of documentation by internal and external groups. These functions can be combined with other general administrative functions such as data entry and file management.
The vast majority of business entities use document control software to identify, update and store their literature. Some document controller jobs involve using this software to update and maintain electronic information systems. People working in this area can also gather relevant documentation for archiving and help ensure that public documents adhere to corporate standards for trademark and legal matters. They can also ensure that documentation records are up to date and comply with relevant document control policies and procedures. Other employees can consult these professionals for guidance when looking for corporate literature. They can also help with the preparation of written pieces such as proposals, proposals and grant requests, ensuring they follow applicable requirements.
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