Proposal managers oversee the preparation and submission of project service plans, reviewing requirements, assembling teams, and ensuring completion. They work in various settings, including non-profits and private companies, and must have leadership skills to keep teams on track. Proposal managers may also lead contract negotiations and post-process review meetings.
Proposal manager jobs generally involve overseeing the process of preparing and submitting a written plan for delivering project services. Many of the responsibilities related to proposal manager jobs include reviewing project requirements, writing, and assembling the proposal preparation team. As the process progresses, proposal manager jobs may also involve facilitation meetings and post-proposal submission reviews.
Typically, bid managers can work in a variety of settings in which organizations bid for contracting services. Non-profit organizations may need proposal managers to bid on government contracts or grants. Private sector organizations often hire tender managers to also bid on projects for the government and other private companies.
A person in this role might conduct a review of the proposal’s requirements, focusing on aspects such as format, duration, and supporting details. A requirements review can help determine the feasibility of completing the proposal. Understanding the proposal requirements often paves the way for a proposal manager to assemble the necessary team to perform each task.
Generally, proposals are completed in one of two formats, depending on the criteria defined by the project proposal applicant. Some applicants may want a detailed document that explains how the organization can fulfill certain project responsibilities. Others may prefer a short, high-level presentation that emphasizes important points and answers questions about the organization’s capability. Still others may expect a detailed written document and a high-level presentation.
In either case, proposal manager jobs are usually responsible for ensuring that the organization can complete plan submission requirements. This often requires defining proposal milestones for meeting submission deadlines. Not only must a proposal manager make this determination, but he must also secure the necessary resources.
Resources to complete a proposal project may include staff and financial resources. The project team may be staffed with tasks such as conducting research and writing the proposal. Financial resources generally comprise the cost for the organization to fulfill project obligations.
Although a proposal manager can delegate most of the work, the final responsibility rests with the proposal manager for the outcome. This often requires leadership skills to keep the team on track with tasks, milestones and deadlines. She can edit material team members submitted to support the proposal, such as a financial budget and written details. Additionally, she typically oversees daily activities to determine if any tasks are overdue.
The work related to proposal manager jobs usually does not end with submission. If the applicant accepts the organization’s offer, some proposal managers may lead contract negotiation sessions. In addition, proposal managers can also hold meetings with the team responsible for implementing project requirements. Whether or not the proposal is accepted, most proposal managers also hold post-process review meetings to determine efficiency gaps.
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