Transcription services for meetings vary in cost based on length, format, and time frame. Providers may charge a flat rate per minute or have different fee structures. Additional charges may apply for priority processing, delivery format, and handling. Comparing quotes is recommended.
Businesses often choose to use transcription services to prepare written transcripts of important meetings. There are several factors that can affect the cost of using this type of service, including the length of the meeting, the format required for the transcript, and the time frame in which the transcript must be completed and sent. Since transcription prices vary slightly from one provider to another, it’s often a good idea to get quotes from different services and compare the range of options and payment terms before opting for an individual provider.
One of the first considerations in transcription pricing is the length of the meeting itself. There are different fee structures in use for these types of services. Some providers use a format that charges a flat rate per minute based on the actual length of the meeting, while others may charge a flat rate for the first 30 minutes of an hour, then charge a different rate structure for the remaining time. This means that clients should take the time to calculate the approximate cost based on the length of the meeting itself, using the formula provided by the transcriber.
Another important consideration with transcript pricing is the format in which the transcript will be delivered. Today, it’s not uncommon to prepare an electronic copy, using one of several choices in terms of word processing format. The document can easily be sent to the client via email or can be uploaded to a secure site where the client can retrieve the transcript with ease. Additional charges may apply if the customer requests that the completed transcript be uploaded to a CD-R and one or more copies mailed to various contacts within the customer’s organization. Typically, there are costs associated with preparing, shipping, and handling each of the CDRs produced for this purpose.
Other issues can also impact the transcription price. Requesting priority transcript processing, where a customer wants the transcript completed and returned in a shorter amount of time, will likely invoke an additional fee of some sort. Unusual difficulties that hinder the transcription process, such as a poor quality audio recording of the meeting, can also result in additional costs being assessed. Most service providers will include a list of additional transcription prices for various services and requests that are not included in the base prices for the job. Reviewing these extra costs and making some allowance for these extra costs will make it much easier to compare the overall cost of using various services and allow the customer to choose the most cost-effective one.
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