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Special events coordinator jobs are found in hotels, resorts, venues, stadiums, and production companies. Responsibilities include organizing and coordinating various aspects of events, from marketing to logistics. Corporate and social events have different goals, with corporate events focusing on improving workforce morale and social events being emotionally driven. Design elements may be more important for social events, while audiovisual needs are more important for corporate events. Interpersonal communication and organizational skills are crucial for event planning professionals.
Special events coordinator jobs are most often found in hotels, resorts, venues, stadiums and sports arenas. Full-service production and decorating companies, as well as concert promoters, also often hire people to fill this role. Some event professionals plan corporate functions such as award ceremonies, galas or incentive trips. Others work with people who want to host a social event, such as a wedding or bar mitzvah. Some special events coordinator jobs include preparing for public events and festivals where hundreds or thousands of guests may attend.
Responsibilities often include organizing the many aspects of a specific function. In planning festivals or public concerts, for example, individuals can be hired to promote and market these events on a large scale. Other requirements may include hiring third-party vendors and entertainment. Individuals with special events coordinator jobs can obtain event permits, arrange for adequate parking, coordinate food and beverage vendors, and handle other logistical details.
Some other types of special events coordinator jobs include planning and organizing corporate programs. For example, air travel, ground transportation, hotel accommodations, meetings, meals, off-site tours, team building activities, and themed parties can all be incorporated into these types of occasions. The number of people present can vary from 20 to over 2,000. Many special events coordinator jobs targeting the corporate market require a different level of knowledge and experience than those that focus on social celebrations such as weddings and birthday parties.
Corporate clients’ decisions about their events are often influenced by product marketing and branding, as well as budget guidelines. A sales or incentives meeting is often geared towards improving or maintaining high workforce morale and increasing employee motivation. When clients plan social events, however, the goals are significantly different.
When a couple decides to get married and plans their wedding, the decisions are largely based on emotions. Bride and groom may also be concerned about what their friends and family think of the event as an overall experience. While corporate clients are generally less concerned with decor items such as flowers, these details may be the most important component for a social client.
These factors can shift an event coordinator’s focus to design elements such as finding the perfect shade of pink for a centerpiece, as opposed to the audiovisual needs of a large-scale business meeting. For this reason, special events coordinator jobs will differ depending on the client and the type of part or function being coordinated. Regardless of the client, however, interpersonal communication skills and strong organizational skills are among the most important traits for any event planning professional.
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