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Accounting data is financial documentation used to prepare financial statements and audited for accuracy. It can be electronic or paper-based and must be kept for a set period of time. Discrepancies may indicate errors or wrongdoing.
Accounting data is a body of financial documentation that supports an accounting statement. People use such data to prepare financial statements and statements, and auditors may review it to confirm a statement’s accuracy. People with disputes over their accounts with a bank or company may also request to see accounting information to determine how the company reached a given balance or conclusion. This information is subject to subpoena in cases where people suspect that a legal violation is responsible for accounting problems.
Some companies maintain electronic accounting data. Accounting department staff enter financial activities into an electronic system, and the system can also find automatic activity. For example, when someone swipes a debit card at the supermarket, the signal will travel to the bank’s accounting system and an automatic adjustment will occur to reflect the purchase. Hard copies to back up electronic documentation may be available.
Other accounting data is available in paper format. This can include things like personal check stubs, receipts, etc. Companies with paper records store them in a secure place to prevent loss and may make copies for reference and convenience to ensure they have access to the information when they need it. Sometimes steps can be taken to digitize this data to make it more convenient and easier to access, and some old records may be stored on microfilm or other file formats because the original documentation is no longer available.
The law requires people to keep accounting data for a set period of time, such as seven years. After this period, people can choose to shred or destroy old financial records, although many companies choose to keep it as it may be valuable in the future for research, comparison reporting, and other activities. People, such as tax auditors and regulators, can request full accounting information if they have questions about the financial statements and want to verify the information for themselves.
When reviewing accounting data, people pay close attention to apparent disparities or confusing entries. This may include evidence of missing information, paper documentation that does not match statements made, and other signs of wrongdoing or errors. When someone needs to review large volumes of accounting information, a team of people can be involved to review the material, as well as double-check the work of others to make sure nothing escapes their audit activities.
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