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A bureaucracy is a large organization with a hierarchical power structure, strict rules, and documentation. It can be found in governments, corporations, and schools. While it can help manage a complex organization, it can also be criticized for inefficiencies and excessive regulation. Possible improvements include shrinking the bureaucracy and reducing regulation.
A bureaucracy is a large organization that uses a particular system of administration. This system is characterized by a hierarchy of authorities, a division of tasks, strict operating rules and documentation of the actions performed. Bureaucracies are often associated with governments, but any large entity, such as a corporation or school district, can be bureaucratic in nature. Terms such as “bureaucracy” and “bureaucrat,” which refers to an officer in a bureaucracy, are often used with negative connotations because some people believe that this system of administration includes excessive and unnecessary regulation, inefficiencies and waste.
Structure
This type of organization has what is known as a vertical pyramid power structure, with far more offices, offices and employees located at the base, or service level, than those at the top or management level. Offices and lower-level workers are generally subject to rules and regulations that govern how they operate. Many of the actions they take need to be documented so that a record of what has been done can be made available to offices and administrators at the highest levels of the bureaucracy.
Positives
The benefits of a bureaucracy include the ability to manage a large and complex organization in an orderly manner. Rules and regulations can be helpful in ensuring that a large number of similar entities, the underlying ones, operate in the same way. Having supervisory offices and higher management levels provides oversight and allows customers, citizens or anyone served to appeal to higher authority than those at the service level.
Negatives
Bureaucracies are often criticized, however, because they can sometimes be inefficient or expensive. Communication between departments or levels of authority can be essential, so a lack of communication can lead to failure. Getting things done in a bureaucracy is often complicated by so-called bureaucracy: paperwork and other regulations that might be considered boring, redundant, or even unnecessary. Similar or identical tasks could be performed multiple times at various levels or in different offices at the same level. Bureaucracies are also often slow to change or implement change.
Possible improvements
Critics often argue that bureaucracies can be made more efficient by shrinking, especially when it comes to governments. Less regulation of lower level offices could allow them to be more adaptable to their own needs and situations, which may differ from those of other offices of the same level. Fewer levels of management could also allow an organization to change more quickly because approval is required for changes from fewer people or groups of people.
