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A waybill is a shipping document that includes details about the shipment, such as weight and transport modes. It is used for tracking and must be accurate to pass through customs. Other documents are attached for international shipments.
A waybill is a term used to describe the billing documentation prepared by the shipping company that acts as a consolidator for a shipment. The detail found in the waybill includes the information that is included in the invoice prepared by the shipper or the entity ordering the shipment of the goods. More details are added to allow tracking of the shipment in transit. It is not unusual for the consignee, or the entity intended to receive the shipment, to also receive a copy of the waybill.
With orders involving the transport of goods from one country to another, the waybill is just one of several shipping documents that are prepared and transported with the goods. Typically, this particular waybill will be sealed and attached to what is known as the master waybill. In addition, the documents prepared by the sender are also attached, together with any other useful documents necessary to allow the goods to pass customs on their way to their destination.
The details included on a waybill vary slightly, depending on any applicable trade regulations in the country of origin or destination, as well as any ports that may be used as a stopover during the course of shipment. The basic details include descriptions of the goods involved in the shipment, information regarding the weight of the individual pieces as well as the total weight for the shipment, and information regarding the various modes of transport that are expected to be used in the shipment process, such as the names of the merchant ships used, any airlines involved, and sometimes even the land haulage services used. Also included are identification numbers that can be used to track the forward movement of the shipment, making it relatively easy to determine where the shipment is in transit at any given time.
As with all documents relating to an international shipment, the details on the waybill must be accurate in order to pass through the customs office at the point of destination. If the information included in the waybill does not match the physical inspection of the goods or even the other documents included with the shipment, this can cause delays in the delivery process. For this reason, shippers tend to ensure that all details included in the waybill are accurate and in full compliance with all relevant shipping regulations.
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