A copy operator produces photocopied materials in an office or business, often as part of a larger administrative function. They must have knowledge of specific calibrations and command structures for physical copy machines, and may also handle purchasing responsibilities. Jobs can be full-time or part-time, and may involve combining copy operations with other tasks.
A copy operator is typically responsible for producing the full range of photocopied materials in an office or business. This role is sometimes described as an office support or administrative position. It can also be part of a larger administrative function or department, depending on the size of a company and the number of copies required. Alternatively, this role is incorporated into the role of secretary, receptionist, or some other type of office worker.
Although it may seem basic, the job of a copy operator can be quite complex in a large company; in fact, it can be almost like running a small print shop. This individual will usually be responsible for producing both black and white and color copies in various sizes. This requires knowledge of all the specific unique calibrations and command structures for a physical copy machine. In addition to being a very large application, the average copier has many different functions and complex control panels that may require some research to get it working properly. The person in this position can be expected to master several different machines and also handle basic maintenance.
In many cases, a copy operator’s job is performed along with some other similar tasks. A common job role involving a copy operation is that of a “copy and mail operator”. Here, the work of the copy operator is combined with the general work of the mail room, where the individual may be responsible for producing copies of documents, in addition to sorting or otherwise handling incoming or outgoing mail. Another combined job is the job of a “copy/scanner operator” responsible for copying and also scanning documents for digital use.
Another common aspect of the jobs of some copy operators is obtaining the physical paper used for copying. One of these jobs may be assigned along with purchasing responsibilities where the professional will also research possibilities for sourcing paper products, ink/toner and binding materials. This person may also be responsible for ordering parts for a copier or other appliances as needed.
Jobs for copy operators can be full-time or part-time. Some of these roles are described as “floating”, where the individual works between different departments. Many of these job positions are optimized to provide the company with the most value at the lowest cost. This means that there are many different roles and situations available to individuals who want to work as copy operators.
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