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Digital fax is an electronic document sent and received through specially developed hardware and software. It can be stored on a computer’s hard drive and printed when needed. It reduces paper consumption and cost, and can be used through an electronic fax service provider or purchased hardware.
A digital fax is a type of fax document sent and sometimes received as an electronic document instead of a printed paper document using a regular fax machine. The advantage of a digital fax is that the electronic document can be stored in a file on the computer’s hard drive and printed as and when the recipient requests a hard copy. Considered a greener alternative to traditional faxing, you can send a digital fax using specially developed hardware and software.
One of the most common ways consumers use to send or receive a digital fax is by hiring the services of an electronic fax service provider. With this application, the customer receives login credentials to access the provider’s network, uploads a copy of the electronic document he wishes to send, provides the recipient’s information and then sends the document. Depending on how the recipient prefers to receive the document, the fax can be routed to a traditional fax machine and printed as a hard copy, or it can be in the form of an email fax that the recipient can save to their computer’s hard drive for later use. following.
In addition to setting up an account with a digital fax provider, you can also purchase hardware that allows users to use any type of Internet connection to send or receive faxes. With this application, hardware is connected as a peripheral device to a laptop desktop. The software is then installed on the computer to allow the connected device to provide a function similar to a standard fax. Many models allow users to insert a hard copy of a document to be faxed directly into the device, then follow the basic instructions to start sending. Some models also allow the user to select an electronic file saved on the computer’s hard drive, provide the necessary contact information for the recipient, and send the fax without the need to use a hard copy.
One of the major benefits of using this fax approach is the reduction in the amount of paper consumed in the process. Since electronic documents can be used instead of hard copies, this helps reduce the cost of supplying an office. Additionally, the ease of extracting electronic documents and using a digital fax service or some sort of computer-connected equipment means that users can send faxes at lower cost, which is especially important if your business routinely uses fax as part of the commercial operation.
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