A document indexer sorts and classifies documents for easy retrieval, working in various settings. Their duties include sorting, retrieving, removing unnecessary documents, answering questions, and performing clerical tasks. Accuracy and organization are crucial.
A document indexer’s job is to sort and classify documents so that they can be easily retrieved for later viewing. These individuals may work in a variety of settings including government agencies, hospitals and universities. Doing this job well usually requires a person who is extremely organized and able to work independently. Generally speaking, the duties of a document indexer include sorting new documents, retrieving existing documents, removing unnecessary documents, answering questions, and performing various clerical tasks.
One of the most important tasks of a document indexer is sorting new documents and putting them in their proper place. For example, if he is working at a university, a document indexer could sort student records and sort them alphabetically. If he’s working in a courtroom, he can sort out criminal records. This practice requires an individual to follow workplace guidelines and maintain accuracy. A document placed in an incorrect area can cause future problems.
Retrieval of existing documents also plays an important role in this position. Whenever a person needs to view a document, it is a document indexer’s responsibility to get it to them quickly. In the case of a university, it may need to retrieve a student’s files to determine which classes need to be taken the following semester. This is why it is so important that a document indexer be organized and classify all documents correctly.
To avoid confusion and maintain order, removing unnecessary documents is another job task. This typically involves getting rid of expired documents that are no longer relevant. An example would be removing student records after graduation. In some cases these files will be transferred to a separate tray. In others, a document indexer will shred them according to company protocol.
Along with this, he will often need to answer questions related to certain documents. This may involve questions from the public, co-workers or supervisors. When this happens, a document indexer must find the correct document and provide answers. This aspect of the job requires an individual to have some interpersonal skills.
In addition, a document indexer will also be responsible for performing various administrative tasks. For example, he may have to answer phone calls, send faxes, or take mail to the appropriate people. If the workplace is busier than usual, he may need to help the secretary or other departments. Consequently, he must be versatile and able to improvise when necessary.
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