A dock receipt is a legal document that transfers the responsibility and liability of a shipment from the shipper to the carrier. It documents the condition of the shipment and is used to track the cargo. Electronic dock receipts are becoming more common. Once signed, the carrier is responsible for the shipment’s safety and security while it is stored at the dock. Standardized dock receipt forms are available.
A dock receipt is a legal document that verifies that a shipment has been received by a carrier at a dock. This transfers the responsibility and liability of the shipment from the shipper to the carrier, whether the cargo is at its final destination or is in a series of locations to reach its final recipient. Along with other records related to the shipment, the dock receipt is kept to provide documentation as the cargo moves, and multiple copies are typically sent to interested parties so they can successfully track the shipment.
On the dock receipt, an authorized representative notes the arrival of the shipment and provides information about what was received at the dock. The condition of the shipment is also documented for liability purposes. Any broken seals, damage to shipping boxes, and other issues are noted and discussed. Damage suits for lost, misplaced, stolen, and damaged merchandise will require individuals to review receipts, bills of lading, and other documentation to see when the problem developed and who was responsible for the shipment while the incident occurred.
Many shippers provide electronic dock receipts. The receipt is completed and submitted using a computerized system, providing an instant update to anyone with access to the system. The electronic dock receipt can also be printed for records and is signed with an electronic authentication key to indicate the official signature of an authorized representative. Since many people want to be able to track shipments in real time, electronic systems are widely used in the shipping industry.
Once a dock receipt is signed, the carrier is responsible for what happens to the shipment while it is stored at the dock and before it is transferred to another location. If cargo requires special treatment, such as climate-controlled storage, this is noted and steps are taken to keep it safe and secure. Guards are usually stationed at a dock to monitor comings and goings, with the goal of preventing theft and other losses. If something happens to the shipment while it is at the docks, the carrier may be responsible for the cost of replacement or repair.
Standardized dock receipt forms are available from various companies involved in the shipping industry and individuals can generate their own as well. When examining such documents, it is important to note who signed it and read the details in the document to confirm that it is correct and complete. Questions or concerns should be addressed immediately.
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