Draft documents are preliminary versions of written works that allow for review and input before finalization. They are important for formalizing positions and have special legal standing. Drafts can go through multiple rounds of changes and are often saved as different versions. Collaborative review processes are facilitated by word processing programs and internet-based software services.
A draft document is a preliminary version of a written work. It is typically prepared in business settings so that multiple people can review it and add their input before the document is finalized. In the professional publishing industry, a draft document is all that still needs to go through the final editing process. At an individual level, a draft document is a report written at any point before being formally evaluated.
When things are put down in writing, it is generally assumed that what is on paper is the writer’s formal position on the matter. Written documents have special standing under the law and can be analyzed objectively, as what is written and presented on a document cannot change spontaneously in the manner of a verbal argument. The formality of the written format, the consequences of putting something in writing, and the inability to edit a written document once it has been submitted drove the need for the draft format.
Documents marked as drafts don’t bind the writer to what’s on the page. Drafts allow people to work out the content of writing, whether the writer alone or in collaboration with other people. A draft document can go through several rounds of changes, resulting in several draft versions. Once the draft document goes through the review and review process, it is finalized.
Some word processing programs have typically addressed the need for draft documents to go through a review and proofreading process by allowing the writer to save a document as different versions. This allows the writer to go back to an earlier version of the draft if the review process derails the purpose of the document. In corporate environments, the word processing program is networked via a server, allowing people who need to review the draft to check it out of the system, make corrections or additions, and recheck it as a new version for others to view. Law firms are one type of business that uses this type of draft document system.
The collaborative review and review process is so important that software service companies are using the power of the Internet to allow people to simultaneously view and edit a draft document. In the networked version of the document review system, only one person can review the document at a time. With collaboration software running on the Internet, a document can be viewed and edited by multiple people, all at the same time. The software keeps track of who is editing the draft and keeps an almost unlimited number of previous versions.
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