Dump files record events or transactions and are also known as transaction files. Detail files contain information fields and are stored and processed by a transaction processing system. They must be designed for fast processing, standardized, and accessible only under certain circumstances. Detail files can be processed in batches or in real-time depending on the company’s needs.
A dump file is a computer file that records an event or transaction that has occurred. For this reason it is also called a transaction file. Detail files are composed of a series of information fields that make up a computer record. Fields can often be used to search the entire collection of dump files created. Detail files usually have a key field that can be used as a search criterion, such as an employee number, customer account number, date, or other relevant information.
A collection of detail files or transaction records is stored and processed by a transaction processing system. Each detail file is stored for a specific period of time within the transaction processing system if it meets a set of retention criteria. For example, the transaction processing system might be programmed to maintain only one detail file with a complete record where all fields contain valid data.
Each detail file is an important piece of information that must be retrieved and processed by the transaction processing system as part of a company’s normal operating procedures. For example, a detail file might include information about a specific financial transaction. In order for the payment to be made, the detail file must be captured and processed. The file would include information about who to pay, how much to pay and why the payment is being made, as well as any other fields that the computer system is programmed to capture.
There are several characteristics of a dump file and transaction processing system that are important to making the system efficient. Dump files should be designed for fast processing so that they can be transmitted, processed and archived as quickly as possible. The system transmitting dump files should be reliable so that no dump files are lost or misdirected. Detail files must be standardized to be efficient; having the same design for each detail file means that the transaction processing system can process the file quickly. Finally, dump files should only be accessible under certain circumstances in order to preserve the integrity of the information.
Detail files can be processed in several ways. They can be processed in batches at certain pre-determined times each day, week or month. Instead, they could be processed instantly or in “real time,” such as during online transactions. How files are processed depends on the needs of the company and the customer’s requests and expectations.
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