Facilities coordinators ensure that physical work sites run smoothly and efficiently, with duties varying depending on the type of business. They may be responsible for event planning, office management, or industrial equipment and safety. A minimum of a bachelor’s degree in business or a related field is often required. They may also be part of the management team and attend meetings to discuss strategy and budget.
A facilities coordinator is responsible for keeping certain types of physical work sites running smoothly and efficiently. The exact duties of the coordinator may be different, depending on the type of business. Most people in this position work in the hospitality area, in an office or industrial setting. Education for someone with this job often includes a minimum of a bachelor’s degree in business, or a similar field.
If in a hospitality setting such as a hotel, banquet hall or sports hall, the facilities coordinator will often be responsible for event planning, making sure rooms are set up and food is ordered or under preparation. The coordinator is often the central point of contact between clients and the business and will handle any issues that arise both before and during scheduled events. A facilities coordinator in this capacity may also be referred to as an events coordinator.
In an office, a facilities coordinator may also be called an office manager. In this case, the coordinator’s job is to ensure that office supplies are properly stored and that staff members report as scheduled. Making sure computers and other office machines are working as expected is also a typical work task. Often, this person will also be responsible for some aspect of the budget, likely on an annual basis. The coordinator can determine the budget for personnel and supplies.
An industrial environment offers some other challenges for a facilities coordinator. This individual may be responsible for not only ensuring that equipment is available and functioning, but also for observing safety standards. The safety aspect is very important, especially when it comes to official inspections, where violations could result in substantial fines for the company or even a suspension of operations.
While most facilities coordinators will have at least a number of college degrees, the amount required and the principal desired by a company are often based on the particular job setting. Those who are looking at an industrial environment may need a very specialized major, perhaps even an industrial engineering degree. Others may find a degree in hospitality management or information technology will be a good fit. These degrees can take anywhere from two to at least four years to earn.
In addition to these duties, a facilities coordinator may be part of the cadre or management team. Therefore, the coordinator attends meetings with other executives to discuss strategy and budget. While not all coordinators attend these meetings, many do. This can be a small part of the job time-wise, but be very important when it comes to keeping the management team working as a cohesive unit.
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