Hotkeys are keyboard shortcuts that perform functions, providing convenient shortcuts to common tasks. Most operating systems and software programs have standardized hotkeys, but users can also create custom hotkeys using macros. Hotkeys can improve productivity and reduce repetitive mouse movements.
A hotkey is a keyboard key that, when pressed alone or in combination with other keys, performs a function. Hotkeys provide convenient shortcuts to common tasks that are otherwise accessed through menu navigation. Users can also assign shortcuts to keys within many software programs using macros to create hotkey functions.
Most operating systems have a library of hotkeys built in with many of them standardized to help users who may be switching operating systems or using more than one platform. Software programs, including word processors, spreadsheets, and web browsers, also incorporate standardized keyboard shortcuts in addition to offering specialized keyboard shortcuts specific to the program.
For those running Microsoft® Windows® operating systems, holding down the Ctrl key (Ctrl) while pressing the “C” key (Ctrl + C) copies the selected text to the clipboard. Ctrl + V pastes text into an available window. Ctrl + X cuts the text and Ctrl + Z is the undo function. The F keys (F1 – F12) are commonly used on their own, with F1 being the standard shortcut for the Help menus. On Apple® Macintosh® computers, the Apple or Command key replaces the Ctrl key for the same key combinations that allow you to copy, paste, cut, and undo.
Some keyboards have additional user-programmable keys (although you can program standard keys as well). Macros can be assigned to these extra keys to create custom hotkeys. Custom hotkeys are especially useful in productivity software, debugging tools, and gaming applications.
Programming a hotkey is quite simple. The process usually takes only a moment and consists essentially of opening a macro program to record the sequence needed to perform the desired function. The recorded movements are assigned as a script to the chosen keys. Pressing the hotkey from that point forward will activate the sequence, automating the feature. In Microsoft® Word, for example, the macro program is available through Tools > Macros > Record New Macro.
To view the existing hotkeys in your operating system, check the main Help menu (the F1 hotkey will take you there). Look for “keyboard shortcuts” or “hotkeys / hotkeys”. Printing the list and keeping it handy can help you memorize the keyboard shortcuts that you find most useful. Don’t forget to also check within your favorite software programs, including email clients, web browsers, and productivity software.
Using hotkeys can improve productivity and reduce repetitive mouse movements that could contribute to conditions like carpal tunnel syndrome. If you find yourself constantly searching for your mouse to perform a necessary task or function, consider searching for an existing hotkey combination or creating your own.
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