Junior secretaries have various duties depending on the company and may include answering phones, greeting customers, and keeping files organized. They must have excellent communication and typing skills and may be responsible for maintaining office supplies. With experience, they may be promoted to more advanced roles.
A junior secretary’s duties can vary depending on the company he works for, as well as the number of other employees. This is an entry-level administrative assistant job, however, many people can start in this position with very little experience or education, which is a huge benefit. In most cases, a junior secretary will report to a secretary in a senior position and will be given various tasks around the office. This could involve answering phones, greeting customers when they arrive, and keeping files organized. Some junior secretaries are also responsible for cleaning the office and cleaning the restrooms as well.
Typically, a junior secretary’s day-to-day responsibilities revolve around ensuring the office runs efficiently and successfully. Answering phones and directing callers to the right person is often a big part of the day. A junior secretary may also be responsible for responding to email, as well as receiving and sorting physical messages every day to send them to the correct place. Using office machines to make copies, distribute memos, or compose letters is another important part of the job; therefore, an individual in this position must have excellent communication and typing skills, as well as an understanding of office technology.
Greeting incoming clients, or helping them answer questions or fill out paperwork, can also be part of a junior secretary’s job responsibilities. It is important to be polite and always appear and behave professionally. In some offices, the secretary may be the first person people see when they walk through the door, so this is especially important. As a result, the junior secretary may also be responsible for maintaining the appearance of the office; filling out papers, keeping things neat and clean, and keeping areas clean.
Some secretaries may also be responsible for maintaining office supplies. A junior secretary might be asked to take inventory, for example, and order additional supplies as needed. Secretaries who are successful in their basic tasks may be given additional responsibilities, such as scheduling and planning meetings or taking meeting minutes and preparing reports, for example. Generally, junior secretaries are eligible for promotions as they gain work experience and additional office skills, making it a lucrative career path for many people interested in this type of work.
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