Knowledge organization is the process of organizing information and knowledge within a company or institution. It involves classification, knowledge mapping, indexing, and categorization. This practice helps identify strengths and weaknesses and is important for all knowledge-dependent organizations.
Knowledge organization is the general process of “organizing” and organizing all the information and knowledge gathered by a company or firm. This way, a company can have much easier access to data and resources when needed. This process also helps the company identify how much knowledge it has and how much it lacks. The concept of the knowledge organization, therefore, treated “knowledge” as an asset that must be preserved and increased for the benefit of the company.
The knowledge organization method includes several steps, which can occur overlapping and simultaneously. The first step is classification, in which documents can be sorted and grouped first according to their common factors. Next, knowledge mapping, in which all potential sources of knowledge – people, institutions and technology – are identified. This helps to make available knowledge increased in quality and quantity.
Indexing all knowledge is the next step for knowledge organization. At this stage, all gathered data and documents are stored. Categorization usually occurs simultaneously with indexing, to identify and label all knowledge groups that were initially classified. Following these steps can be difficult when done manually, so companies often use software and apps to make tasks easier. Computer programs are also more accessible in terms of searching and retrieving all kinds of documents and “knowledge”.
The knowledge organization deals not only with the knowledge that can be brought into the firm, but also with the knowledge and information existing within the firm itself. Examples of internal knowledge are employee reviews, workflow diagrams, and annual financial reports. All this knowledge helps the company determine where its strengths are and how to decrease and improve its weaknesses. When all the relevant knowledge is present, top executives can conduct meetings and conferences as part of the knowledge organization.
This practice is important not only for companies and business-related areas, but is also valuable in institutions, historical archives and museums. Even libraries follow a traditional type of knowledge organization through cards and catalog indexes, long before computers. Museums especially need to organize all knowledge collected to ensure that all data is authentic, credible and accessible to the public. Even encyclopedias and almanacs are everyday examples where knowledge organization has been applied. In summary, all knowledge-dependent organizations and enterprises need the knowledge organization process to facilitate the collection, retrieval, and understanding of all relevant data.
Asset Smart.
Protect your devices with Threat Protection by NordVPN
