A computerized maintenance management system (CMMS) helps manage assets and equipment, reducing operating costs and increasing productivity. It tracks maintenance schedules, inventory, and safety protocols, and can be used to manage ongoing maintenance and equipment failures. Business leaders should evaluate the software’s functions before investing.
A maintenance management system is a system that helps companies manage their assets and equipment so that operations can run smoothly and productively. The most common and preferred type of system in recent years is the computerized maintenance management system (CMMS), which uses specially designed software to manage records. The program must track issues relevant to a business so that important tasks are completed.
Computerized maintenance management systems are often preferred over bureaucratic systems because they tend to be faster and allow for more efficient use of manpower. Spend less time creating handwritten records to document and track activities. Some of the more common functions of a CMMS are maintaining a list of assets, controlling inventory, tracking scheduled and unscheduled maintenance, and adhering to safety protocols.
The software used to operate a computerized maintenance management system can be a significant cost. Business leaders can assess whether it’s a good investment by predicting whether the system will increase asset life, reduce operating costs, and allow faster access to maintenance reports. For example, hospitals often use a CMMS because failure of essential equipment could result in a life or death situation for patients. A CMMS is also useful for manufacturing companies that manage a lot of equipment.
To establish a maintenance schedule with a computerized maintenance management system, a company must first enter records of its assets. This includes information about the asset such as the name and serial number, when and where it was purchased, and the department it is in. Preventive maintenance can include not only the equipment maintenance schedule, but also the availability of work crews. If necessary, the CMMS can also list the type of maintenance required for the equipment.
A computerized maintenance management system can be used to manage a variety of details relating to ongoing maintenance and equipment failures. This includes labor and overtime costs, backlogs, time spent making repairs, and lost productivity due to equipment failure. Recording recording equipment failures can help determine whether it is profitable to continue to repair or replace the equipment.
Another benefit of a CMMS is that it can set up a protocol for employees to follow when equipment fails. This can increase efficiency because the same chain of command is followed every time. For large companies with lots of equipment, notifications will likely be done through a computer system. For example, a manufacturing employee can notify the appropriate maintenance department by entering information on a computer located in a work area. A maintenance supervisor should then track and control all work related to the repair request.
Before deciding on a computerized maintenance management system, business leaders of a company should evaluate what functions the software should have. It’s also helpful to have a list of features that would be nice to have and those that aren’t needed. Based on this information, a CMMS can be designed to meet the needs of a business.
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