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A personnel assistant manages employee files, recruits and trains new employees, and performs administrative tasks. They maintain personnel files, handle employee grievances, and represent their organization at job fairs. A high school diploma is required, and on-the-job experience is valuable. Good organizational and communication skills are necessary.
A personnel assistant, also known as a human resources assistant, works primarily with an organization’s employee files and records. Often, he or she reports to a human resources director or director of human resources. Typical responsibilities might include working with the organization’s current employees, as well as recruiting, hiring, and training new employees. Additional job roles typically depend on the size of the company and its staff. Some examples might include performing general administrative tasks and mediating employee disputes. Generally, personnel assistants are expected to have a range of professional skills.
One of the main responsibilities of a personnel assistant is record keeping. He or she usually maintains each employee’s personnel file. They typically contain information such as personal contact details, time and attendance reports, and performance reviews. Salary information, including withholding taxes, is also typically included in a personnel file. The personnel assistant also usually maintains employee benefit information such as life and health insurance plan details.
In addition to the primary duty of maintaining human resource records, personnel assistants may also have other broad administrative responsibilities. For example, one of your tasks might be to stay current on employment laws and address employee grievances as needed. They may also be the organization’s primary contact person, serving as an administrative assistant as well as an employment relations manager. Many personnel assistants also conduct research and compile data to produce reports on various topics.
Additionally, they frequently represent their organizations at job fairs. During the hiring process, the Personnel Assistant can also post open positions, collect and review applications, conduct job interviews, and check references. He or she may be responsible for the actual hiring of qualified candidates. Once employees are hired, he can also facilitate new employee orientation programs and help them enroll in benefit plans.
A high school diploma or equivalent is usually required to become a personal assistant. Many also hold an associate’s degree or trade school training in management or human resources. On-the-job experience is also often considered a valuable asset. Desirable professional qualifications may include excellent organizational skills and the ability to keep information confidential. Some positions may require some degree of technical knowledge in areas such as accounting or using specific computer applications. Additionally, a career in human resources typically involves having good interpersonal communication skills.
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