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A resignation letter is a formal letter in which an employee expresses their intention to leave a company. It includes details such as the date of resignation, reasons for leaving, and positive aspects of the job. The letter should be professional and avoid negative statements.
A letter of resignation is a letter expressing an employee’s intention to resign from a company. It is delivered by an employee to a supervisor or boss and can be sent by snail mail, email, office memo, or can be hand delivered. The letter typically sets out the details of the resignation and includes the reasons for the resignation and the date of the resignation. This is often referred to as a resignation or employment termination letter.
Written like a typical business letter, the resignation letter includes a name, mailing address, city, state, zip code, phone number, and email address. Usually these are followed by a date, then information about the person receiving the letter, including name, job title, company and business address. The letter is then addressed as a typical business letter, usually with a Dear Mr. or Dear Ms. It may then begin with a statement of intent, such as: “I am sorry to inform you that I have hereby tendered my resignation ”.
The body of the resignation letter should include the effective date of the resignation. Usually the letter is delivered at least two weeks in advance, to allow the employer to fill the vacancy, although some companies have different policies and may release an employee immediately. The letter then details the reasons for the departure. These reasons can range from new opportunities with different employers; a different direction for the employee in his career; limited opportunities; limited salary increases; or personal reasons for leaving, such as pregnancy or a family emergency.
The letter should also include the positive aspects of the job being left. Negative statements should be avoided at all costs, as many companies will keep a letter of resignation. It can be used in a personnel dossier and can be handed over to prospective employers who contact a previous job or for re-evaluation for redeployment. The letter should simply serve as a professional statement of why you left a company and should not include personal attacks. If the work experience was negative this could be outlined, but in a polite and professional manner.
Typically concluding like a regular business letter with your signature, signature, and printed name, your resignation letter may include a “good luck” or a statement indicating a positive experience at the company. You can leave the door open for future employment in your resignation letter, or you can offer to help the company interview or fill your vacant position.
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